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Ella | AI order entry software by WizCommerce
AI order entry software that turns any PO into an ERP-ready order
Automate order entry from any PO format including emails, PDFs, scans, spreadsheets, voicemails, and handwritten purchase orders using an AI order entry system that converts them into validated, ERP-ready sales orders with up to 99% accuracy.
99%
order accuracy, validated against your ERP
4hrs → 15min
PO entry time at a wholesale order desk
200+
pre-built ERP connectors
How AI Order Entry Software
Works, From Inbox to ERP
Ella picks up every incoming purchase order, extracts and validates the details against your ERP, and hands your team a submission-ready sales order in minutes. Here is the play-by-play:
Captures Incoming RFQs & POs
Reads RFQs and POs from emails, PDFs, scans, voice messages, and handwritten documents.
Extracts Line
Items
Pulls SKUs, descriptions, quantities, pricing, and customer details from any format.
Flags Incomplete or Inconsistent Data
Detects missing fields, mismatched SKUs, wrong pricing, and unclear information.
Validates Data Accuracy
Cross-checks all details against ERP data, price lists, inventory, and past orders.
Creates Quotes and ERP-Ready Orders
Generates a clean, ready-to-submit sales order directly inside your ERP.
Sends Confirmations
Automatically emails confirmation to customers and sales reps once the order is created.
See the AI Order Entry Software in Action.
See how Ella turns incoming POs into ERP-ready sales orders automatically, from extraction and validation to pricing and submission, with every step handled by AI
Order Entry Software Built to Handle Every Order Format Your Customers Use
Most of the risk in a wholesale move sits in five places. Get these right and the rest of the project follows.
Email orders
Forward the inbox, or let Ella watch it. Body text or attachments, single orders or ten POs in one thread.
PDFs & scans
Clean digital POs, crooked scans, multi-page documents. Ella reads them without per-customer templates.
Voicemail & phone
Customers who phone in orders get transcribed, structured, and entered like everyone else.
Handwritten
Trade-show order pads and faxed forms become clean ERP lines.
Spreadsheets
Excel and CSV in any column order. Ella maps the fields, you approve the result.
We simply forward emails to WizAI's Assistant, which processes orders, flagging issues like pricing and address discrepancies while creating orders in our ERP. What used to take 4 hours is now done in just 15 minutes.
Sales Order Entry Software to Handle Complexities of Wholesale Orders
Never manually match customer part numbers
Ella automatically maps customer-specific product codes to your internal SKUs, ensuring every quote and order line item matches your catalog, no matter how customers label products.
Right Price List For Every Customer, Automatically
Ella detects which price list each customer is assigned to and prices every line item accordingly. It also applies SKU-level contract pricing and volume-based discounts as quantities change.
Review only what needs review
Every extracted field carries a confidence score, so reviewers see only the low-confidence lines and new customers stay in always-draft until Ella earns their history.
Customer rules in plain English, not configuration projects
Describe a customer's pricing behavior, shipping preferences, MOQ exceptions, or substitute-product rules as a plain-English prompt, and Ella applies them on every PO. Tribal CSR knowledge moves out of people's heads and into the system, where it survives turnover.
One email, many orders, split and merge automatically
When a single email or PDF carries multiple POs, or one bill-to with many ship-tos, Ella detects it and creates a separate draft order per ship-to in your ERP. Chain retailers, marketplaces, and regional DCs stop being a manual sorting job.
Remember every correction for the next order
Order entry automation software learns from every correction your team makes and remembers customer-specific part numbers, product mappings, units of measure, and ordering preferences, automatically applying them when the same customer sends future POs.
The system layer
Get Ella Running In
Your Business
We set Ella up for you, integrated with your ERP and connected to your order inbox, and your team processes real orders through it end to end. A full working deployment, so you know exactly what changes before you spend a dollar.
Quote automation software
Turn RFQs Into Winning Quotes in Minutes with Quote Automation Software
Accelerate quoting by letting Ella read RFQs from any format, apply your pricing rules, and deliver review-ready quotes in minutes instead of hours. Give sales teams the speed to respond faster, while keeping every quote accurate, consistent, and aligned with your pricing strategy.
RFQ automation in any format
Automate RFQs arriving as PDFs, emails, spreadsheets, or transcribed calls with Ella, which matches loose descriptions and customer part numbers to your catalog and fills specs and pricing straight from your ERP.
Your pricing logic, applied automatically
Apply the right price lists, contract rates, and discount matrices to every quote automatically, with an AI order entry tool recognizing each account, lead or customer, and routing low-margin lines for approval before reps review and send.
Quote to order in one click
Every quote on the record
Track every quote in one system with a live view of open quotes by account, margin per quote, and win rate, instead of losing proposals in outboxes and personal spreadsheets.
Built for your order desk
One order entry automation software, tuned to how your industry orders
Wholesalers, distributors, and manufacturers receive orders differently. Ella learns each pattern and enters every order the same way: validated, priced, and inside your ERP.
01
For wholesalers and distributors
Whether it’s a home décor brand’s emailed letterhead PO or an HVAC distributor’s order written in customer part numbers, Ella reads it and translates every line to your catalog, validates price and SKU against your ERP, and creates an ERP-ready order.
02
For manufacturers
Manufacturers and importers selling through distributors receive POs against contract pricing, case packs, and the occasional competitor part number. Ella enters them straight into the ERP, priced right, with nothing re-created by hand.
See how much manual order entry is really costing you.
Annual Time Value Saved
$0
% Time × Salary × Employees
Per-Employee Savings
$0
% Time × Salary
Yearly Error Cost
$0
Avg PO Value × Mistakes
This estimates the value of time freed if PO work is automated. Adjust % time to match reality.
Frequently Asked Questions
1. What is AI order entry software?
AI order entry software reads incoming purchase orders in any format, extracts the line items, validates them against your ERP, and creates a ready-to-submit sales order. Unlike OCR tools, it interprets context, matches customer part numbers to your internal SKUs, and improves with every order it processes.
How does AI order entry work?
The Ella automates order entry by capturing incoming POs in any format, extracting SKUs, quantities, pricing, and customer information, and validating everything against ERP rules. It flags missing or inconsistent data, applies required defaults, and generates a structured order directly inside the ERP, reducing processing time from hours to minutes.
3. Can AI order entry handle customer-specific SKUs and part numbers?
Yes. The AI Order Entry Assistant automatically maps customer-specific part numbers and product descriptions to your internal SKUs. This ensures every line item matches your catalog accurately, even when customers use their own naming conventions or outdated codes.
4. How accurate is AI order entry, and is the data secure?
The AI Order Entry Assistant validates all extracted data against ERP records, price lists, inventory, and historical orders to ensure accuracy before submission. All data is processed within WizCommerce’s secure platform, with strict controls and safeguards in place to protect sensitive customer and order information.
5. Can Ella process orders from emails and PDF attachments?
Yes. Email is the most common intake channel. Forward the inbox or connect it directly, and Ella reads the body text and every attachment, including multi-page PDFs, scans, and spreadsheets, then builds one validated order per PO it finds.
6. How do I reduce manual errors in quote-to-order workflows?
Put one system in charge of both steps. Errors creep in when quotes and orders are re-keyed between tools. Ella extracts the request once, validates it against your ERP once, and carries the same verified data from RFQ to quote to sales order.
7. Does AI order entry work for small and mid-sized wholesalers?
Small wholesale businesses can use AI for order entry by automating the most time-consuming operational work — reading POs, entering orders, and fixing errors. An AI Order Entry Assistant allows smaller teams to process orders faster, reduce mistakes, and scale operations without hiring additional administrative staff, while staying fully aligned with their ERP.
8. What is RFQ automation?
RFQ automation is software that reads a request for quotation, matches the requested items to your catalog and pricing rules, and produces a ready-to-send quote without manual lookup. Ella applies the right price list based on whether the sender is a lead or an existing customer, and sales can override any line before sending.
9. What is touchless order processing?
Touchless order processing means an order flows from the customer’s email to a confirmed ERP sales order with no human keystrokes. Clean, validated POs go straight through; only exceptions wait for review. Teams using Ella process [X]% of order volume touchless.
10. Which ERPs does Ella integrate with?
NetSuite, QuickBooks Online and Desktop, Sage 100, Epicor Prophet 21, Microsoft Dynamics 365, SAP Business One, Fishbowl, and more through 1,000+ pre-built connectors. Orders are created directly inside the ERP, not in a side system.