10 Best Trade Show Apps to Capture Leads Offline

Trade shows remain one of the most effective ways for B2B businesses to generate leads, showcase products, and close deals face-to-face. In fact, studies indicate that 81% of trade show attendees have buying authority, making events one of the most direct paths to new revenue opportunities. However, without the right tools, managing contact information can be cumbersome, and technical issues can derail the success of your event.

Many exhibitors still rely on paper forms, spreadsheets, or outdated systems, which leads to lost leads, inaccurate orders, and missed chances to build lasting relationships. This challenge is especially amplified in offline settings where poor connectivity makes most apps unreliable. To tackle these issues, having an app with offline features like lead generation, real-time notifications, and real-time inventory updates is essential.

In this guide, we’ll explore what to look for in a trade show app, review 10 of the best apps for 2025, and highlight how WizCommerce’s event app goes beyond lead capture to support order management and data security.

Top Trade Show Lead Capture & Order Apps

The right app can transform your trade show booth from a passive display into a sales engine. Below are ten of the best trade show apps in 2025, covering everything from lead capture to order management and inventory tracking. Each one is designed to meet different business needs.

1. WizCommerce trade show app

Best for: Wholesalers, manufacturers and distributors who need both lead capture and order management in offline settings.

The WizCommerce Trade Show App goes beyond simple lead retrieval by combining offline-ready lead capture with full order management. Designed for B2B exhibitors, it allows sales teams to scan badges, capture leads, process orders and check inventory in real time even without an internet connection. Its AI-powered catalog search makes it easy to suggest alternatives or upsell products on the spot, helping teams close larger orders during the event.

Key features:

• Offline lead and order capture: Record leads and process orders even without internet.
• AI-powered catalog search: Instantly find products, suggest alternatives, and upsell.
• Badge, barcode and QR scanning: Fast and accurate lead retrieval.
• Real-time inventory tracking: Check stock and shipping availability on the spot.
• Multi-rep booth support: Enable multiple sales reps to work simultaneously.
• Real time shipment tracking: This was sales rep doensot have to call customer support repeatedly to get update on delivery information, this information he needs to give his customers.

Impact: Exhibitors using WizCommerce report faster order-taking, reduced manual errors and higher booth conversions thanks to its offline-first design.

Pricing: Quote-based, tailored to business needs.

2. Whova

Best for: Event organizers and exhibitors focused on attendee engagement and networking.

Whova is widely recognized for transforming trade shows into interactive experiences. Beyond lead collection, it helps attendees connect, engage in sessions and interact with exhibitors in meaningful ways. For businesses, this translates into warmer leads and stronger post-event follow-ups, making it particularly useful for networking-heavy events.

Key Features:

• Interactive event agendas: Let attendees build personalized schedules.
• Attendee networking tools: Messaging, community boards, and smart matchmaking.
• Engagement features: Run live polls, surveys, and push notifications.
• Sponsor and exhibitor visibility: Highlight partners through in-app branding.

Pricing: Custom pricing depending on event size and requirements.

3. Cvent LeadCapture

Best for: Enterprises requiring advanced lead retrieval and CRM-driven sales workflows.

Cvent LeadCapture is built for organizations that want more than just scanned badges. Its tools allow exhibitors to qualify, score and route leads instantly, ensuring sales teams can prioritize follow-ups based on value. With robust CRM and marketing automation integrations, Cvent helps large companies maximize ROI from multiple events throughout the year.

Key features:

• Fast badge scanning: Quickly capture accurate attendee information.
• Custom lead qualification: Add notes, tags, and scoring during capture.
• CRM and automation sync: Push leads instantly into your CRM or MAP.
• Analytics and reporting: Track lead quality and event ROI.

Pricing: Quote-based, depending on event scale and integrations required.

4. Expo pass

Best for: Small and mid-sized trade shows that need straightforward lead retrieval.

Expo Pass offers a simple and cost-effective way for exhibitors to capture leads and track engagement at events. Designed with smaller budgets in mind, it provides essential lead retrieval features along with session tracking and exhibitor tools, making it a good fit for companies attending local or mid-sized events.

Key features:

• Simple badge scanning: Capture leads at smaller events with ease.
• Session tracking: Monitor attendance for breakout sessions and workshops.
• Mobile exhibitor tools: Manage booth interactions from your phone.
• Cloud-based reports: Access post-event lead data instantly.

Pricing: Starting at $99 per event.

5. Integrate

Best for: Businesses that need customizable lead capture with real-time CRM integration.

Integrate Events, helps exhibitors capture, qualify and convert leads directly at trade shows. The platform is designed for companies that want to replace paper forms and manual uploads with a fully digital process. With offline functionality and strong CRM integrations, it ensures leads are captured accurately and synced instantly for faster follow-ups.

Key features:

• Custom lead forms: Tailor fields to your event and audience.
• Offline data capture: Collect leads reliably, even with no connectivity.
• Real-time CRM integration: Sync data instantly to Salesforce, HubSpot, or Marketo.
• Multi-device support: Equip entire teams with synchronized tools.

Pricing: Quote-based, depending on features and integrations required.

6. Captello

Best for: Exhibitors who want lead capture combined with gamification and marketing automation.

Captello offers a versatile event engagement and lead capture platform that helps exhibitors attract attendees while ensuring qualified leads flow directly into sales and marketing systems. With offline-ready capture, customizable games, and real-time CRM sync, Captello provides both engagement on the show floor and faster follow-ups after the event.

Key features:

• Offline-ready lead capture: Ensure no lost leads in poor network conditions.
• Gamified engagement tools: Use digital games and prize draws to attract visitors.
• CRM and MAP integrations: Push data into sales and marketing workflows automatically.
• Multi-event flexibility: Manage capture across different events with one platform.

Pricing: Quote-based, depending on features and event size.

7. Certain

Best for: Enterprises that need comprehensive event automation across multiple trade shows.

Certain provides a platform that goes beyond lead capture, offering full-scale event management and analytics. It enables exhibitors and organizers to handle everything from registration to lead capture and performance tracking, making it a suitable choice for enterprises managing a large portfolio of events.

Key features:

• Event registration: Manage sign-ups and check-ins in one place.
• Lead capture and qualification: Collect attendee data with scoring options.
• Analytics dashboards: Measure performance across events.
• Enterprise event management: Handle multiple shows from a single system.

Pricing: Quote-based, customized for enterprise requirements.

8. Zuant

Best for: Businesses that need mobile-friendly lead capture with strong CRM integrations.

Zuant is designed to provide exhibitors with a flexible and mobile-first lead capture tool. It supports badge scanning, offline functionality and CRM integration, making it practical for teams that need real-time lead syncing without sacrificing mobility.

Key Features:

• Badge scanning: Capture attendee data instantly and accurately.
• Offline functionality: Keep working without internet interruptions.
• CRM synchronization: Push leads directly into Salesforce or other CRMs.
• Customizable forms: Collect the specific data points your team needs.

Pricing: Starting at $125 per month.

9. Leadature

Best for: Exhibitors that want deep lead analytics and scoring to measure ROI.

Leadature combines lead capture with advanced analytics, enabling businesses to score leads and track performance in detail. It is designed for organizations that want to move beyond collection and focus on measurable outcomes from their trade show investments.

Key features:

• Lead scoring: Prioritize prospects with customizable criteria.
• Analytics dashboards: Gain visibility into lead performance and outcomes.
• ROI tracking: Measure event success with detailed reporting.
• CRM and MAP integrations: Align leads with your existing systems.

Pricing: Quote-based, depending on features and volume.

10. Visit by GES

Best for: Large exhibitions requiring badge scanning, attendee tracking and ROI reporting.

Visit by GES is built to support large-scale events with advanced attendee tracking and reporting tools. Exhibitors benefit from fast lead capture while organizers gain visibility into event-wide performance. This makes it a strong choice for exhibitions with thousands of attendees and multiple stakeholders.

Key features:

• Accurate badge scanning: Retrieve attendee information at scale.
• Attendee tracking: Monitor movement across sessions and booths.
• ROI reporting: Provide exhibitors and organizers with measurable results.
• Scalable solutions: Built to handle large exhibitions with thousands of attendees.

Pricing: Custom pricing based on exhibition scale and requirements.

What to look for in a trade show lead capture app?

Not all trade show apps are built the same. While some focus only on lead retrieval, the best apps provide a complete workflow from scanning badges to processing orders. When evaluating your options, here are the must-have features:

• Offline capability. Trade show venues often have weak or no internet. Your app should capture leads and process orders offline, syncing automatically once a connection is available.
• Real-time inventory visibility. Prevent overselling by giving your reps instant access to current and upcoming stock levels. Look for tools that display both in-stock items and expected availability.
• Badge, QR, and barcode scanning. Speed matters. Quick scanning and custom labels reduce manual data entry and improve accuracy.
• Complex order handling. Support for variants, bulk pricing, case packs, and custom presentations ensures you can close bigger orders on the spot.
• Seamless integrations. Your leads and orders should flow directly into your ERP, CRM, or B2B ecommerce platform to eliminate post-show manual work.
• Team collaboration. Features like multi-rep support, order delegation, and device syncing make it easier for teams to manage large booths efficiently.
• Flexible pricing models. Decide whether a pay-per-event or subscription-based plan fits your frequency of trade shows and ROI goals.

A strong trade show app doesn’t just capture leads, it creates a smoother path from booth conversation to closed deal.

Tips to capture better leads & orders offline at trade shows

Exhibitors often focus on booth design and giveaways, but the real ROI comes from how effectively you capture and process leads. Here are some practical tips to maximize outcomes:

• Prepare product catalogs in advance. Upload updated catalogs with SKUs, pricing tiers, and images into your app to avoid manual lookups.
• Test your tools before the event. Ensure barcode scanners, badge readers, and offline sync features are working smoothly.
• Train your team. A quick run-through of order entry, offline use, and lead tagging ensures reps don’t fumble on the show floor.
• Use giveaways strategically. Relevant, branded giveaways can draw more visitors to your booth and open the door for meaningful conversations. Explore some of the most effective trade show giveaway ideas to boost booth traffic.
• Keep forms short. Capture only the data that matters, too many fields slow down the process and frustrate attendees.
• Plan fast follow-ups. Leads go cold quickly. Use app integrations to trigger emails, quotes, or samples within 48 hours of the show.

Capturing leads effectively requires both the right tools and proven strategies. If you’re looking for broader guidance, our trade show success tips for B2B sales are actionable ways to boost outcomes across your event strategy.

Conclusion

Trade shows remain one of the most powerful offline sales and networking opportunities for B2B companies. But without the right technology, leads and orders can slip through the cracks.

The best trade show apps combine offline lead capture, order management, real-time inventory visibility, and seamless integrations. Whether you’re a small business or an enterprise exhibitor, choosing the right solution ensures higher conversions, smoother workflows, and stronger ROI.

For wholesalers, distributors, and manufacturers, WizCommerce’s Trade Show App stands out with its offline-first design, AI-powered catalog search, and integrated lead-to-order workflows. It’s built for the realities of busy trade show floors, where speed and accuracy directly impact sales.

Ready to turn trade shows into your best sales channel? With WizCommerce, you can capture leads, process orders, and close deals directly on the show floor. Book a demo today and see it in action.

FAQs

1. Are there free trade show lead capture apps?

Yes, some apps offer free plans, but they often limit features like offline access, badge scanning, or integrations. For serious exhibitors, a paid solution is more reliable.

2. What is the difference between a trade show app and a lead retrieval system?

A lead retrieval system typically focuses only on scanning attendee badges and collecting contact data. A trade show app goes further, enabling offline lead capture, order taking, inventory checks, and CRM/ERP integration.

3. How do trade show apps help with lead capture and management?

Trade show apps help with lead capture and management by digitizing data collection, automating sync with your CRM, and allowing real-time tagging or scoring of leads. This shortens follow-up cycles and reduces manual errors.

4. What are the advantages of using a trade show app offline?

Offline mode ensures your reps can capture leads, scan products, and take orders even when internet connectivity is poor, with data syncing automatically once online.

5.What are the key features to look for in a trade show app?

Look for offline functionality, badge scanning, real-time inventory visibility, multi-rep support, order management for complex catalogs, and strong integrations with your ERP and CRM.

6.What are the best trade show apps for small businesses?

While there’s no single best trade show app for every small business, solutions like Expo Pass are cost-effective for simple lead retrieval, starting at just $99 per event. For businesses that also need to manage orders and inventory offline, the WizCommerce Trade Show App is a strong contender, combining lead capture with sales and inventory tools specifically for wholesalers and distributors.

7. What are the advantages of a trade show app?

A trade show app digitizes lead capture by allowing reps to scan badges and take orders offline, syncing everything directly to a CRM. This eliminates manual errors, prevents lost leads, and significantly speeds up post-show follow-up.